Preview of Database
The layout of the QMS Database is very easy to understand. Each button on the opening page takes you to the subject screen. The subject screen contains all of the forms needed to input data and all of the buttons needed to start/open any on the pre-programmed reports.
Certain forms may need to be emailed to a customer or supplier. The QMS Database supports this email function and, if you’re using MS Outlook 2007 or greater, the response is automatically entered into the QMS Database!
Reports needed to meet AS9100D requirements are pre-programmed and ready to go.
Below are screenshots of a few (of many) pages of the QMS Database: (click on a photo for a larger image)
Starting dashboard for the QMS Database.
Each section includes a help section to aid the user if they have questions. Most all of the form fields include a drop-down selection or tips that pop up when you mouse over the field.
Both ISO 9001 and AS 9100 require that you define your processes; this form ensures that you do this correctly.
The form can also be printed in a "Turtle" format.
Subject screens are the starting point of each topic in the QMS. This screen is the Employee and Training screen.
On the top of each subject screen are buttons that take you to forms where data is inputted.
The buttons under "Output" are redefined reports. Depending on the subject screen you are in, there are 2 to 15 predefined reports.
Here, you will also find a Help button.
Each form includes pop up guidance and drop down of data to help you complete the form.
All forms are designed to cover all of the requirements of ISO 9001 and AS9100. Non- ISO 9001 items are flagged for easy understanding.
The QMS Database provides 3 approaches to risk analysis. This example is an FMEA style to listing and rating rate. Significant risks are to be mitigated following planned actions.
The QMS Database includes several corrective action tools. A standard CAR form, a 5-Why form and an 8D form are shown here.
Reports are generated from the data you enter on the various forms. All of these forms can be printed on 8 x 11.5 paper. Some reports can even be emailed.
Depending on the data type (numeric), the data can also be exported to Microsoft Excel.
Forms that are shared with people outside of your company can be emailed through Microsoft Outlook 2010 and higher.
Each process of your QMS must be defined. This form help to get this done properly.